Digitizing materials is informed by unique reasoning. Success in this process depends on how well you plan and the consultants you involve. Planning for archival digitization should bear in mind a number of factors. The idea is to preserve your records in digital format without destroying the original scripts. Each item should be given individualized attention depending on its condition.
Before commencing with the project, you should identify if the materials can be safely handled up to the end of the project without damage. Some may be too old to the point of disintegrating during scanning. This will require a professional to ensure that you do not damage original transcripts in the name of preserving them.
A thorough evaluation of the risk is done with the aim of identifying alternatives that will give you better value. This will ensure that the materials are preserved. The alternative lies in a better working space or advanced scanning equipment. This will minimize physical handling and simplify your procedures.
It is important that you examine the skills of your contractor or personnel. The uniqueness of each project means that a specific approach will be adopted. A brief before commencing helps to build consensus and identify the best way forward. This will reduce the time taken to complete the project. It translates to less expenditure as well.
The condition of some materials may necessitate treatment before scanning. Special substances are used depending on their nature. Directions on the method of treatment and substances to use are given by your consultant. Treatment is meant to preserve the authentic look on the materials.
Considerations should be made for temporary support with the aim of reducing interference. The support comes in the form of temporary storage or handling by a conservator. This will reduce your budget and allow you to digitize the materials at your convenience. Conservators allow you to plan your work well and thus simplify the process as well as reduce the cost.
Digitizing should be scheduled to take place at the perfect time. Taking less time reduces cost and minimizes exposure to damage. Some conditions are likely to expose different materials to damage and therefore compromise your expectations.
There are problems that are worth identifying before beginning to digitize the materials. Some texts or images may be obscured by folds and creases. Such problems should be corrected before commencement of work. Some papers, images or photos may be cockled and therefore require flattening before beginning any procedure.
Torn pages are bound to cause trouble if the tear exceeds quarter an inch. Bonding on some books may be loose causing malfunction at joints, boards and the spine. This is likely to affect the smoothness of workflow especially when placing them on scanners. Other books are bound in such a way that they cannot open further than 90 degrees. Such classification simplifies your work.
The preparations you make before beginning digitization determine the rate of success. You should consult with seasoned experts to ensure that you get the right personnel and equipment to successfully complete the work. The right people and tools reduce the time taken to complete the project which translates to less time. This will protect your materials from damage.
Before commencing with the project, you should identify if the materials can be safely handled up to the end of the project without damage. Some may be too old to the point of disintegrating during scanning. This will require a professional to ensure that you do not damage original transcripts in the name of preserving them.
A thorough evaluation of the risk is done with the aim of identifying alternatives that will give you better value. This will ensure that the materials are preserved. The alternative lies in a better working space or advanced scanning equipment. This will minimize physical handling and simplify your procedures.
It is important that you examine the skills of your contractor or personnel. The uniqueness of each project means that a specific approach will be adopted. A brief before commencing helps to build consensus and identify the best way forward. This will reduce the time taken to complete the project. It translates to less expenditure as well.
The condition of some materials may necessitate treatment before scanning. Special substances are used depending on their nature. Directions on the method of treatment and substances to use are given by your consultant. Treatment is meant to preserve the authentic look on the materials.
Considerations should be made for temporary support with the aim of reducing interference. The support comes in the form of temporary storage or handling by a conservator. This will reduce your budget and allow you to digitize the materials at your convenience. Conservators allow you to plan your work well and thus simplify the process as well as reduce the cost.
Digitizing should be scheduled to take place at the perfect time. Taking less time reduces cost and minimizes exposure to damage. Some conditions are likely to expose different materials to damage and therefore compromise your expectations.
There are problems that are worth identifying before beginning to digitize the materials. Some texts or images may be obscured by folds and creases. Such problems should be corrected before commencement of work. Some papers, images or photos may be cockled and therefore require flattening before beginning any procedure.
Torn pages are bound to cause trouble if the tear exceeds quarter an inch. Bonding on some books may be loose causing malfunction at joints, boards and the spine. This is likely to affect the smoothness of workflow especially when placing them on scanners. Other books are bound in such a way that they cannot open further than 90 degrees. Such classification simplifies your work.
The preparations you make before beginning digitization determine the rate of success. You should consult with seasoned experts to ensure that you get the right personnel and equipment to successfully complete the work. The right people and tools reduce the time taken to complete the project which translates to less time. This will protect your materials from damage.
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